Job ID 10085210

Location Manhattan Beach, California, United States

Business Industrial Light & Magic

Date posted Mar. 27, 2024

Job Summary:

This role is considered Onsite, which means the employee will work 100% onsite 5 days a week at a Company designated location.

This entry level position provides administrative and backup support to the production team while offering an opportunity to learn about the production environment and process at ILM. They can be temporary positions but may evolve into longer term roles.

What You’ll Do

• Support the Virtual Production team in day to day activities, assist in production errands and tasks, and be the go-to for general needs to the entire crew
• Technical Assistance: Will need some technical ability and knowledge required to run Linux, Windows, and Mac-based programs for reviews with crew (dailies), clients, external vendors, and various meetings
• Conference room setup and troubleshooting, Viewstation setup and troubleshooting, basic technical troubleshooting (running generic scripts to resolve issues)
• Manage cc lists for reviews, shot notifications, tools updates, etc.
• Meeting Setup: PA will notify crew of all meeting/review times and locations (and making sure they attend), prep the review playlists, and possibly take notes; act as assistant to the Production Coordinators/Managers to help follow up on items after various meetings
• Internal Tracking Database: Will assist Production Coordinators in making sure internal tracking tools are up to date
• Schedule and Shot Tracking: Assist the Production Coordinators and Managers in making sure the physical schedule boards are up to date and all VFX elements are accounted for (matching the Internal Tracking Database)
• Show Schedule: Responsible for overall show calendar in keeping everyone on the same page of what’s happening on a daily basis (dailies, meetings, client reviews, etc)
• Contact Information: Maintain internal crew and client contact information, all internal email aliases for the show, and show webpage
• Order, deliver, and clean up meals as needed (lunch, dinner, weekend), for a crew of 50-150; conceive, order, and set up of thematic crew parties, as needed
• Shipping and receiving (digital): Deliver and receive all files shared between clients, external vendors, and internal crew at various locations; keep a meticulous account of all files transferred
• Shipping and receiving (practical): Prep, ship, receive, and keep a detailed account of all models, props, and media drives shared between various contacts
• Office maintenance: Organize the production office, order office supplies, keep the printer supplied with paper, etc.
• Organize and maintain the digital reference repository (digital artwork, movies, etc); also print physical copies of any reference when needed
• Required to book travel and accommodations for show leadership
• Complete all show expense reports
• Handle show petty cash and accounting for spending
• Travel to pick up/return gear to vendors and other stages, meal runs for crew, shipping runs and other special projects as needed

What We’re Looking For

• Bachelor’s degree in film production or equivalent preferred
• Minimum two years of related experience preferred, but not required
• Computer literacy; word processing and spreadsheet experience helpful
• Proficiency in Macs/PCs including Microsoft Word and Excel. Familiarity with Google Suite
• This position is on a guaranteed 40 hour work week, with daily overtime and some Saturday work required
• Ability to work on a computer/keyboard for long periods of time
• Ability to work overtime on an ongoing basis
• Must have valid driver’s license; own transportation is required
• Must have the ability to juggle multiple projects, work with diverse personalities and work within strict deadlines
• Attention to detail, follow through and strong communication skills
• 75% of work is on the computer